Working from home has become the new normal for many of us. However, with the constantly evolving situation, it’s not always easy to know when your work from home arrangement will come to an end. Maybe your company is transitioning back to the office, but you feel more productive working remotely. Or perhaps you have some personal circumstances that require you to continue working from home. Regardless of the reason, there may come a time when you need to request an extension for your work from home arrangement.
Don’t worry, writing an email to request an extension is easier than you might think. You can find a variety of sample emails online that can be edited to fit your specific needs. Here’s an example:
Dear [Manager’s Name],
I hope this email finds you well. I wanted to touch base regarding my work from home arrangement. While I understand that the company is beginning to transition back to the office, I was hoping to request an extension for my work from home arrangement.
In the past few months, I’ve found that working from home has greatly improved my productivity and allowed me to better balance my personal life with my work obligations. Additionally, I feel that my contributions to the team have remained strong while working remotely. As such, I believe that continuing to work from home would be mutually beneficial for both myself and the company.
Please let me know if this is something that can be considered, and if there are any further steps I need to take in order to ensure a successful continuation of my work from home arrangement.
Thank you for your time and consideration.
As you can see, asking for a work from home extension can be done politely and effectively via email. By using a sample email as a starting point, you can customize your message to fit your unique circumstances. Remember, it never hurts to ask, and the worst that can happen is your request is denied. So go ahead and give it a try. Who knows, you might just end up with a work from home arrangement that lasts indefinitely.
The Best Structure for Sample Email for WFH Extension Explained
Working from home has become the new normal for many people in various industries. Some have found it to be a more productive and efficient way of working, while others may struggle with the lack of structure and boundaries in their work-life balance. Regardless of your preference, there may be times when you need to request an extension for your WFH arrangement. Here’s the best structure for a sample email:
The opening paragraph should briefly state your intention and purpose for the email. Keep it simple and to the point.
The body of the email should provide more context and explanation for your request. Be clear about why you need an extension, whether it’s due to personal reasons or work-related matters, and how much longer you need to work from home. You may also want to mention any positive results or benefits that you’ve experienced while working from home, such as increased productivity or a better work-life balance. It’s essential to show that you are committed to your work and are willing to communicate effectively to make the WFH arrangement work for everyone involved.
The closing paragraph should reiterate your request for an extension and offer to answer any further questions or concerns your employer may have. It’s essential to express your appreciation for their understanding and support, and thank them for considering your request.
It’s important to keep the email professional, concise, and polite. Avoid using too many technical terms or industry jargon that your employer may not understand. Tim Ferris, a best-selling author and successful entrepreneur, advises that keeping things simple and clear is often the best approach.
Overall, the best structure for a sample email for WFH extension is one that is clear, straightforward, and shows your commitment to your work and effective communication with your employer. Follow this structure, and you’ll increase your chances of getting the extension you need to continue working from home effectively.
7 Sample Email Templates for WFH Extension Requests
Request for WFH Extension due to Illness
Hello [Manager’s Name],
I hope this email finds you in good health and spirits. Unfortunately, I am emailing to request an extension for my work from home period. I recently tested positive for COVID-19 and have been advised by my doctor to self-isolate for the next two weeks.
During this time, I will continue to work from home and ensure that all outstanding projects are completed on time. However, given my illness, I would like to request an extension to my WFH period by an additional week.
Thank you for understanding and for your continuous support during this difficult time.
WFH Extension Request due to Family Emergency
Dear [Manager’s Name],
I am writing to request an extension to my work from home period. My sister has experienced a medical emergency and requires assistance with her daily activities. As her primary caregiver, I need to be available to her at all times.
I will continue to work from home during this period and remain committed to meeting all deadlines. However, I would like to request an extension of my WFH period by two weeks to ensure that I can continue to support my sister effectively.
Thank you for understanding and for your continued support. Please let me know if there is anything else I can do to ensure that our team’s work continues seamlessly.
Request for WFH Extension due to Childcare Needs
Dear [Manager’s Name],
As you are aware, I have been working from home for the past few weeks due to the ongoing pandemic. During this time, I have been balancing my work responsibilities with caring for my children, who are attending school remotely.
However, I have recently been informed by my children’s school that they will be closed for an additional two weeks. As a result, I would like to request an extension to my work from home period for the same duration, during which I will be able to supervise my children’s school work and ensure that they remain safe and well cared for.
Thank you for your understanding and support.
Request for WFH Extension due to Mental Health Concerns
Dear [Manager’s Name],
I am writing to request an extension to my work from home period due to mental health concerns. The past few months have been difficult for me, and I am finding it increasingly challenging to balance my work responsibilities with taking care of my emotional well-being.
I would like to request an extension of my WFH period by one week to take some time to care for my mind and return to work fully refreshed and able to give my best to our team. I assure you that I will remain committed to meeting all deadlines and ensuring that our team’s work continues seamlessly.
Thank you for understanding and for your continued support.
All the best,
Request for WFH Extension due to Personal Emergency
Dear [Manager’s Name],
I am writing to request an extension to my work from home period. Unfortunately, I experienced a personal emergency that requires my immediate attention and has made it challenging to focus on work responsibilities.
I will continue to work from home during this period and commit to meeting all deadlines. However, I would like to request an extension of my WFH period by one week to take care of the emergency and ensure that I can return to work fully focused and committed.
Thank you for understanding and for your continuous support.
Request for WFH Extension due to Technical Difficulties
Dear [Manager’s Name],
I am writing to request an extension for my work from home period. Unfortunately, in the past few days, I have had technical difficulties with my internet connection. These difficulties have made it challenging to continue with my work responsibilities effectively.
I have since attempted to resolve the issue and will continue to do so, but would appreciate an extension of my WFH period by at least two days to ensure that I can complete all outstanding projects efficiently. I remain fully committed to meeting all deadlines and ensuring that our team’s work continues seamlessly.
Thank you for your understanding and for your support.
Request for WFH Extension due to Travel Plans
Dear [Manager’s Name],
I am writing to request an extension to my work from home period. Unfortunately, I have had to make affirmative travel plans to visit a sick relative, and thus, this necessitates an extension of my WFH period. I will be required to travel for at least one additional week than initially planned.
I assure you that during this period, I will continue to work remotely and complete all necessary work projects from a remote location. Nevertheless, I would like to request that my WFH extension is granted until I have returned to my home base.
Thank you for your understanding and continued support.
Tips for Writing an Effective Email Requesting WFH Extension
Many companies have now shifted to the Work From Home (WFH) model in response to the COVID-19 pandemic. While WFH offers flexibility and convenience, employees may still face the challenge of staying productive and meeting deadlines within the confines of their homes. In such cases, requesting a WFH extension can be a viable solution. Here are some tips to craft an effective email to your employer requesting an extension for WFH.
- Be Specific: Begin the email by stating the reason for your request and the duration for which you require the extension. Specify the start and end date, if possible. Provide detailed explanations as to how this extension will benefit your productivity and overall work performance.
- Be Professional: Ensure that your email is professional and polite in tone. Avoid using informal language or slang. Keep it concise and to the point. Remember to maintain a respectful tone while expressing your concerns and requests.
- Provide a Plan: Present a well-defined plan that outlines the goals you will achieve during the extension period and how you will stay connected and accountable to your team. Offer to have frequent check-ins with your manager or HR to track your progress and discuss any challenges that may arise.
- Be Flexible: Acknowledge that your employer may not be able to grant your request. However, be open to discussing alternatives that could work for both parties. This willingness to be flexible can enhance your professional reputation and increase the chances of a positive outcome.
- End on a Positive Note: Close the email by thanking your employer for taking the time to read your request. Reiterate your dedication to your work and emphasize your commitment to delivering successful outcomes.
When sending an email requesting an extension for WFH, the tips mentioned above can help you craft a professional and effective email that communicates your concerns and needs while demonstrating your commitment to your work responsibilities. Remember to keep it polite, specific, and professional, and you may soon be on your way to a successful extension of your WFH arrangement.
Frequently Asked Questions about sample email for WFH extension
What should I include in the subject line of the email?
Include a brief but clear subject line that indicates the purpose of the email, such as “Request for WFH extension.”
What information should be included in the body of the email?
The email should include the reason for the extension, the length of the extension needed, and any important details or updates related to the request.
How should I address my supervisor in the email?
You should address your supervisor in a professional manner, using a formal salutation such as “Dear [Supervisor’s Name].”
What supporting documentation should I include with the email?
You should include any supporting documentation that is relevant to your request, such as a doctor’s note or a personal statement explaining your circumstances.
What is the best time to send the email?
You should send the email during regular working hours, when your supervisor is most likely to be available to respond.
How long will it take for my supervisor to respond to my email?
This depends on your supervisor’s workload and availability. You can follow up with a polite reminder after a few days if you haven’t received a response.
What should I do if my supervisor denies my request?
If your request is denied, you can try to negotiate a compromise or propose an alternative solution. You can also seek guidance from HR or other appropriate parties.
Can I request a WFH extension for any reason?
It depends on your company’s policies and your specific circumstances. Generally, companies may grant WFH extensions for medical reasons, family emergencies, or other extenuating circumstances.
Is there a limit to the number of WFH extensions I can request?
This will depend on your company’s policies and your individual circumstances. You should discuss this with your supervisor or HR representative.
Wrapping it up!
Well, there you have it – a sample email for requesting a work from home extension that you can always modify to suit your preferences. Remember to be polite but assertive when sending these types of requests, and always give your employer a clear reason why you need the extension. In any case, thanks for reading this article and if you’re ever in need of more career advice, tips, or tricks, be sure to visit this site again soon! Have a great day!